Visit destination (upon client request) to tour venue and housing options, interview vendors and negotiate services
Create a "Plan B" for inclement weather (if requested)
Arrive at destination up to 1 week (no less than 72 hours) prior to event to review and secure venue, attend tastings, review vendors, housing, tours and other plans
Create separate itineraries for wedding party and guests detailing activities for the duration of their stay, including optional tours and entertainment as well as highlight events such as rehearsal dinner and wedding day
Create Rehearsal and Wedding Day timelines for wedding party, vendors and guests
Oversee setup of venues for Rehearsal and Wedding Day
Execute events from setup to strike, following timelines and working with vendors to ensure smooth flow of events
Act as point of contact for wedding party and honored guests
Provide assistant when necessary for large or demanding events (additional fees will apply
*18% of all services arranged (min. $3,500) plus all travel expenses. Must arrive at destination no less than 48 hours prior to event, stay maximum of 5 days. Additional days subject to added fees.
Getting Started $500
Initial consultation to discuss your event, including budget, theme, food service and entertainment
Vendor suggestions based on your specific needs
Budget breakdown (how much money should be spent in each area)
Venue suggestions in your price range
Phone calls and emails welcome during the course of your planning
Day-of planning offered for $900 with this package only
Initial consultation to discuss your event, including venue, theme, food service, entertainment and vendors
Visit all venues prior to event
Contact all vendors 4 weeks from event date and establish BDC Events as their new contact (so they won't call you!)
Check floor plans and orders to ensure nothing was overlooked
Contact wedding party/ family, give information for events (where to be, what to wear, what to bring) as well as establish BDC Events as their contact should anyone have questions
Create timeline for all events (i.e., bridesmaid luncheon, rehearsal/ dinner, wedding day, pre-party spa day, etc.)
Attend and coordinate wedding rehearsal (if applicable)
Oversee event day from start to finish, including deliveries, setup, event flow, and breakdown
Help to ensure that all personal items are returned to Client following event
*$1,500 is a standard rate for most events. Should the event require extra travel, an assistant, or extensive hours of planning due to complexity, pricing will be adjusted accordingly upon signing of contract
Planning & Design
Day-of Planning $750
Initial consultation to discuss venue, event flow, and vendors
Obtain all vendor orders and contact information 1 week prior to event
Contact vendors prior to event to confirm delivery and pickup times
Oversee setup and breakdown of event
Create and execute timeline for event day
Work with vendors to ensure organization and flow of event
Full Service Planning
Initial consultation to discuss your event, including budget, location, theme, decor, guest count, food service and entertainment.
Budget breakdown, timeline, vendor suggestions
Set vendor meetings according to Client schedule
Attend unlimited number of vendor meetings, tastings, etc.
Negotiate services on your behalf
Place orders, keep track of payment schedules
Act as your spokesperson, taking vendor calls and questions on your behalf
Construct timeline for your event day, including delivery/ pickup time, entertainment, dinner schedules, speeches, etc.
Prepare timelines for all vendors, photographers, entertainers
Present entire day of event, from first delivery to last pickup
Communicate with all vendors and active participants to keep event flowing and on schedule
Anticipate and avoid problems, or handle them discreetly without troubling Host and honored guests.
*The cost of this service is 18% of the total event budget, or a minimum of $2,500.